Office Administrator
As an Office Administrator, you will be the first point of contact for Spaces & CO. You will provide administrative support across the organization, handle the flow of visitors/members throughout the day and ensure that all administrative responsibilities are completed accurately, with high quality and in a timely manner.
Responsibilities
- Open and/or close facility
- Service visitors by greeting, welcoming and assisting them with their needs
- Provide tours of the facilities and discusses booking logistics and Space options available
- Answer incoming phone calls while providing basic information when requested
- Assist members with questions, issues or requests
- Receive, sort and send out alerts for daily mail/packages
- Maintain security by following procedures and controlling access
- Perform any clerical duties such as filing, photocopying, faxing etc.
- Ensure office equipment and supplies are adequately available
- Ensure facility is presentable, organized and well stocked at all times
- Set-up rooms for events and meetings (this may involve moving furniture)
- Aid members in securing space(s) while effectively communicating all information to operational staff for proficient execution of each space rental
- Provide onsite assistance for space rentals
- Perform any other job-related duties as requested while onsite.
Requirements
- Proven work experience in similar roles
- Exceptional customer service skills
- Professional appearance
- Good communication skills both written and verbal
- Ability to be resourceful and proactive in dealing with issues that may arise
- Able to adapt to fast-changing situations
- Ability to organize, multitask, prioritize and work under pressure
- Familiar with Apple software (Keynote, Pages, Numbers)
- High school diploma
- All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, sex, sexual orientation, gender identity, military or veteran status, national origin or any other consideration protected by federal, state or local law.
